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About this consulting invoice template
Consulting invoices usually mix a day or hourly rate with expenses. Clients often need to see exactly what they are paying for before they can approve it.
What to put on a consulting invoice
- Show the day or hourly rate and the number of days or hours, not just a lump sum.
- List expenses on their own lines and keep the receipts, since many clients ask for them.
- Reference the engagement letter or contract number, if there is one.
- State the payment terms clearly. Thirty days is normal for corporate clients.
Example consulting invoice
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Strategy workshop, full day | 2 | 1,200.00 | 2,400.00 |
| Analysis and report preparation, hourly | 8 | 150.00 | 1,200.00 |
| Travel expenses (at cost) | 1 | 180.00 | 180.00 |
| Total | 3,780.00 |
Example figures only. The invoice above opens with these lines already in it. Replace them with your own work and prices.
Want more choice? See all the invoice templates, or go to the main invoice generator. Save your invoice as a PDF, Word or Excel file, or print it.
Questions people ask
Should I bill consulting by the hour or by the day?
Day rates are easier to agree and less argued over. Hourly billing suits short or unpredictable work. Whichever you use, show the quantity on the invoice.
How do I invoice expenses?
Add a separate line for each type of expense, at cost, and mention if they are subject to tax. Keep receipts, since a client may ask to see them.
Is anything I type sent to a server?
No. The document is made inside your browser. Your business details and the last document are remembered on this device only, so you do not have to retype them, and you can wipe them with the link under the preview.
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