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About this virtual assistant invoice template
Virtual assistants often work on retainers or by the hour, for several clients. An invoice that shows the hours and the type of work saves questions at the end of the month.
What to put on a virtual assistant invoice
- State the retainer and the hours it covers, and price extra hours separately.
- Say what period the invoice covers.
- Pass on software costs as separate lines, at cost.
- Keep a time log, since clients sometimes ask to see it.
Example virtual assistant invoice
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Monthly retainer, 20 hours | 1 | 600.00 | 600.00 |
| Additional hours | 4 | 32.00 | 128.00 |
| Software subscriptions (passed on at cost) | 1 | 25.00 | 25.00 |
| Total | 753.00 |
Example figures only. The invoice above opens with these lines already in it. Replace them with your own work and prices.
Want more choice? See all the invoice templates, or go to the main invoice generator. Save your invoice as a PDF, Word or Excel file, or print it.
Questions people ask
Should a virtual assistant work on retainer or hourly?
Retainers give you steady income and the client priority. Hourly billing suits occasional work. Show the basis on the invoice.
What do I do about unused hours?
Set a rule in your agreement, such as they do not carry over, and put a line about it in the notes.
Is anything I type sent to a server?
No. The document is made inside your browser. Your business details and the last document are remembered on this device only, so you do not have to retype them, and you can wipe them with the link under the preview.
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