Free Purchase Order Generator

Tell a supplier exactly what you want to buy, at what price. Save it as PDF, Word or Excel.

✓ Free✓ No sign-up✓ No watermark

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What this does

Write up what you are ordering, the price and quantity, and when you need it. The total is worked out for you. Your business is the buyer and the supplier goes in the Vendor box. No account and no watermark.

How to use it

  1. Add your business details (you are the buyer). They are remembered on this device.
  2. Fill in the supplier's name and address in the Vendor box.
  3. Add a line for each item, with quantity and agreed price.
  4. Set the delivery date and add delivery instructions in the notes.
  5. Save it as a PDF, Word or Excel file and send it.

Save it in the format you need

When you are done, choose how to keep it:

  • PDF — ready to email or print.
  • Word (.docx) — opens in Word, Google Docs and Pages, if you want to change it further.
  • Excel (.xlsx) — opens in Excel, Google Sheets and Numbers, with the totals as working formulas.
  • CSV — the line items, for any spreadsheet or accounting program.
  • Web page (.html) — a single file you can open in any browser.
  • Plain text — or Copy as text, to paste into an email.
  • Save to reopen later — a small file that brings the whole document back next time.
  • Print — choose Save as PDF in the print box to keep any language or alphabet.

Questions people ask

What should a purchase order include?

A PO number, the date, the buyer and supplier details, a description of each item with quantity and price, the total, the delivery date and any payment terms.

What is a purchase order for?

It is your written request to a supplier. It fixes the price and terms before the goods are delivered, and gives you something to match against the invoice later.

Can the supplier's invoice quote the PO number?

Yes. Ask them to. It makes it easy to match the two.

Is anything I type sent to a server?

No. The document is made inside your browser. Your business details and the last document are remembered on this device only, so you do not have to retype them, and you can wipe them with the link under the preview.

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