Use these tips and guides to get paid faster and run your business with less stress. These original guides are written by us, and each one links to the tool it talks about. Each one is written by us and links to the calculators it talks about.
- What to Put on an Invoice: A Checklist — The details every invoice should carry so that it is clear, professional and easy for the other side to pay.
- Ten Ways to Get Paid Faster as a Freelancer or Small Business — Practical, polite habits that shorten the time between sending an invoice and seeing the money.
- Invoice Numbers: How to Number Your Invoices Sensibly — Simple numbering systems, what not to do, and why a clean sequence makes bookkeeping and tax time easier.
- Quote, Estimate, Pro Forma, Invoice: What Is the Difference? — Four documents that look alike but do different jobs, with a guide to when to use each.
- Payment Terms Explained: Net 30, Due on Receipt and Everything Between — What the common payment terms mean, how to choose one, and how to write them so there is no argument.
- Credit Notes: When to Use One and How to Write It — What a credit note is, why you should not simply delete a wrong invoice, and how to issue one correctly.
- How to Chase a Late Payment Without Damaging the Relationship — A calm, step-by-step approach to overdue invoices, from a first friendly message to a final notice.
- Purchase Orders Explained for Small Businesses — What a purchase order is, who sends it, why clients ask for the number on your invoice, and how to make your own.
- VAT, GST and Sales Tax on Invoices: The Basics — How indirect taxes appear on invoices, when you need to charge them, and how to show them clearly.
- Hourly, Day Rate or Fixed Price: How to Price Freelance Work — The strengths and weaknesses of each pricing method, and how to work out a rate that covers your costs and your life.
- Keeping Invoice and Receipt Records: What to Keep and for How Long — A simple filing system for invoices, receipts and credit notes that makes tax time easy and protects you in a dispute.
- Invoicing Clients in Other Countries and Currencies — Which currency to use, how to protect against exchange rates and fees, and what to put on an invoice that travels abroad.
- Tracking Billable Time So You Never Under-Bill Again — Simple habits for recording hours, turning a timesheet into an invoice and spotting where your time actually goes.
- Your First Invoice: A Calm Guide for New Freelancers — What to do before and after sending the first invoice, from choosing a look to a polite payment note.